Dave manages a large team of staff who also liaise with me and as such I am often cc’d into many emails simply so I am informed. His emails vary from those that can be actioned within a minute (simple requests) or more complicated projects and issues that may require a week or more of work. There are dozens of ways to make email prioritisation more effective but we will discuss a few of them by using a brief hypothetical example.Ĭontact: “ Dave – Telstra – IT Support” Dave sends me more than a dozen emails a week and sometimes quite a few per day. This is why it is vital to master the ability to prioritise. With that in mind, it is important to consider how much time you spend actioning emails each day as it can detract from delivering and as the old business adage goes “time is money!”. While most people will attempt to prioritise and action emails relatively quickly many people can’t or don’t. #Outlook filter unreplied emails softwareFor example checking and actioning your email three times a day (Morning, Lunch and Afternoon) can help boost productivity by preventing distraction.Ģ) Establish email filters that automatically sort and categorise your received mail by the level of priority to prevent wasting time individually organising and sorting your new emails.ģ) Restrict your email software from notifying you with audio tracks or visual prompts to further reduce the chance of being distracted from your working rhythm.Ĥ) Create an automatic reply which informs people when you will be actively checking and actioning your emails. Constantly checking email can disrupt your train of thought or ‘work-flow’ thus impacting deliverables, while not checking or actioning your email can delay deliverables and cause communication issues.īelow are four excellent ways to ensure that you are controlling your email and not the other way around:ġ) Restrict when and how many times you check your email during the course of a day. While not everyone falls into one of these two management styles both are equally damaging to productivity and workplace efficiency. While others will wait until their inbox piles up with a sufficient number of unanswered emails that it motivates them to action them all by close of business or end of the week. Some people will obsessively check their email to action, archive, prioritise and reply to any new email they receive. To help people with this admittedly difficult task we have included in this article some tips for managing your email more effectively. With that being said it is a thin line between obsessively controlling your email and being controlled by your email. The process of managing your emails is a repetitive task that almost all workers must undertake to carry out their duties effectively. This is because while email is one of the most vital tools for any business owner or employee due to its ability to facilitate immediate communication, this immediacy is often also highly distracting and obstructing for deliverables. #Outlook filter unreplied emails driversNot only is email one of the largest drivers of productivity but it is also one of its most frequent obstacles. Email is one of the great contradictions of the modern workplace.
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